The search eats the day
One part number means twenty tabs: distributor catalogues, scanned PDFs, obsolete listings, and three sites reselling the same stock. Hours per line, before anyone has been asked for a price.
Procurement intelligence for industrial parts
The smarter way to source industrial parts.
Drop in the enquiry however it arrived. SambacAI reads every line, finds suppliers who actually stock the part, checks the trade codes, and drafts a quotation request for each supplier, ready for you to approve.
- No credit card
- Sends from your own Gmail
- Every figure traceable
app.sambac.ai / sourcing run
A sourcing run in progress: an enquiry for three ABB parts is read, suppliers who stock them are found and ranked, tariff and export codes are classified and the end user screened, and a quotation request is sent to each approved supplier.
Demand Intake
runningReads your request and lists the parts and quantities
Reading the parts, quantities and delivery needs…
Demand Intake3 steps
- Reading the document RFQ-4471.pdf · 2 pages
- No text layer, running OCR mistral-ocr-latest
- Extracting the demand 3 part numbers found
Any documentPDF, scan, Excel, email
Live supplier searchverified contacts
Trade complianceHTS · ECCN · sanctions
You approvenothing sent without you
Why this exists
Global trade runs on two things: suppliers you can trust, and paperwork that survives an audit.
Every container on a dock like this one began as somebody's enquiry — a part number, a quantity, and the question of who can actually supply it. That question is still answered by hand, one browser tab at a time.
The problem
Finding the part is the easy bit.
Industrial buyers do not lose the week to the decision. They lose it to the looking, and then to proving afterwards that the answer was sound.
Ask a chatbot and it invents the part
A general model will return a plausible part number, a plausible distributor and a plausible price. None of it is sourced. You find out when the supplier writes back to say they have never made that item.
Compliance is looked up by hand
HTS, Schedule B, ECCN and country of origin, for every line, out of the tariff schedule. Then the screening list — for the supplier, and for whoever ultimately receives the goods.
Before and after
The same enquiry, with and without the afternoon.
Without SambacAI
about a day- Retype every line of the enquiry into a spreadsheet
- Twenty-odd tabs per part number, hunting for someone who stocks it
- Prompt a chatbot, then re-verify everything it told you
- Look up HTS, Schedule B, ECCN and origin by hand, line by line
- Screen the supplier and the end user against the sanctions list
- Write the same quotation request fifteen times
- A day per enquiry, and no record of how you got there
With SambacAI
one run- Upload the enquiry however it arrived — PDF, scan, photograph, email
- One run reads every line, including multi-part bills of materials
- Suppliers who actually stock the part, ranked by coverage and contactability
- Codes classified against the live USITC schedule, both parties screened
- You approve once; an RFQ is drafted for every supplier you picked
- Sent from your own mailbox, so replies come straight back to you
- Minutes, with every figure traceable to the page it came from
Start a sourcing run
Google sign-in. Nothing is emailed to a supplier until you approve it.
The platform
Everything between a request and a quotation.
The work an industrial buyer does by hand: chasing distributors, checking codes, writing the same email fifteen times. Done once, in one place, with the evidence attached.
Automated supplier search
Reads the enquiry, including scans, drawings and photographs, then searches the open market for suppliers who actually stock the part, authorised distributors included. Contacts are verified, not guessed, and every supplier is ranked on how well it covers your lines.
- ✓Multi-part enquiries handled line by line
- ✓Verified email or contact route per supplier
- ✓Ranked by coverage, contactability and evidence
Trade compliance checks
Every line is classified and screened before anything leaves your outbox: HTS and Schedule B against the live tariff database, export control classification, country of origin, and a Consolidated Screening List check on both the supplier and the end user.
- ✓HTS, Schedule B and ECCN per part
- ✓Consolidated Screening List on end user
- ✓Blockers escalated, never auto-cleared
Automatic emails & quotations
A complete request for quotation is built from the run, line items, quantities, trade codes, delivery terms, with an email drafted for every approved supplier. Send them yourself, review each one first, or let them go automatically once you approve.
- ✓Sends from your own mailbox
- ✓One draft per approved supplier
- ✓Replies routed back against the run
Built for export compliance
Screening that follows the goods, not just the invoice.
Sourcing US parts for overseas end users means the question is not only whether a supplier is clean. It is who ultimately receives the goods, and whether they can lawfully reach them.
SambacAI extracts the end-user party from the enquiry and screens it against the live Consolidated Screening List. A name-similar match is escalated to the top of your review, never auto-blocked, never quietly passed.
Live tariff classification
HTS, Schedule B and duty pulled from the USITC database rather than recalled from a model.
Supplier and end-user screening
Both the party receiving the goods and every discovered supplier are checked before an email is drafted.
Grounded, never invented
Every supplier, price and code traces back to a source, marked indicative or verified.
Your sign-off is the gate
Compliance blockers and pricing anomalies pause the run for a decision before anything is sent.
One auditable run
Every step recorded, in order, with its evidence.
Behind every one of these steps is a part on a shelf somewhere, and a buyer who has to prove where it came from. The run keeps the evidence for both, which supplier was asked, what they were asked for, and which codes the answer was classified under.
- 1
Enquiry in
PDF, scan, photograph, email or pasted text, multi-part enquiries kept line by line.
- 2
Suppliers found
Real distributors and stockists, each with a verified contact route and coverage of your lines.
- 3
Compliance cleared
Codes classified, origin confirmed, both parties screened, blockers surfaced.
- 4
Your approval
Choose the suppliers, confirm quantities and the end user, then approve.
- 5
Quotations out
A full RFQ document, one email per supplier, sent from your mailbox and tracked.
What could your team get back?
Move the sliders to match your team. The assumptions are below, and you can change them.
Hours back each month
84
about 28 hours per buyer
Value of that time per year
$45,360
From more competitive quotes per year
$60,000
Assumptions (change them):
An estimate to help you decide, not a promise. Your own numbers show up in Insights once you use SambacAI.
Works with what you use
- GmailRFQs and orders go from your own mailbox
- Google DriveDocuments and live sheets, only what you choose
- XeroSuppliers, bills and purchase orders
- Any ERPCSV ready for NetSuite, Dynamics, SAP, Epicor, Acumatica
Built to be trusted
- ✓Nothing is emailed to a supplier until you press send
- ✓Mail and bank details are stored encrypted
- ✓Drive access is limited to files SambacAI creates
- ✓Every document change is logged in a tamper-evident trail
Your next enquiry is one upload away.
Turn a morning of manual sourcing and compliance checks into a single run you can hand to an auditor.